Environmental compliance within the environmental, health, and safety (EHS) framework ensures that businesses and organizations follow laws and regulations designed to protect our communities and the environment. These regulations typically range from air and water quality to waste management and hazardous materials handling. An important aspect of adhering to these requirements is recordkeeping. Between organizing inspection records and maintaining reliable storage practices, organizations have plenty to consider.
Implementing best practices across your organization is the first step in ensuring environmental compliance. Our PlanTRAK software helps you simplify, organize, and automate recordkeeping practices, providing increased visibility into your company’s facilities.
Keep Track of Environmental Compliance Documentation
PlanTRAK is an easy-to-use, affordable solution that helps your business focus on compliance without doing all the heavy lifting associated with spreadsheets and manual processes. Key functions in this environmental compliance documentation tool include:
- Document Manager: Store all materials for environmental compliance, such as permits, plans, forms, and Standard Operating Procedures (SOPs).
- Attachments: Document all compliance activities, like completed checklists, training documentation, and inspection forms. Easily search for these materials by compliance area, facility, Event Type, and other factors when you need to present them to an inspector.
- Checklist Reports Tool: This feature is available through Online Checklists in PlanTRAK, and it allows users to save checklists as reports rather than attachments. Access these reports at any time to review checklist items.
The Importance of an Environmental Compliance Documentation System
Practical and efficient software is crucial for businesses to track their environmental efforts and delegate responsibilities to employees, helping your operation align with compliance regulations. Maintaining an effective system allows businesses to easily access critical data, track progress, and identify areas for improvement. The system helps organize and store essential documentation in one place, promoting transparency and accountability in business operations.
This documentation is critical because it helps manage and align processes like:
- Legal compliance
- Risk management
- Operational efficiency
- Evidence of due diligence
Examples of Environmental Compliance Recordkeeping
By keeping accurate, detailed records of activities, businesses can prove they are complying with regulations. Common examples of these recordkeeping documents include:
- Permit records
- Inspection, maintenance, and monitoring records
- Environmental audits and assessments
- Compliance evaluations
- Regulatory correspondence
- Record retention
- Training records
- Spills, leaks, and other environmental incidents
Revamp Environmental Compliance Documentation Processes With SolutionsTRAK
Streamline workflows and improve process efficiencies with PlanTRAK. We offer several solutions based on your needs and company size, from software for single-facility managers to multi-facility companies. We also provide data transfer assistance to make your company’s migration process seamless.
Contact us online today to schedule a demo, request a quote, or learn more.